In today’s digital age, where the drive toward paperless offices is strong, the reality is that physical documents continue to play a significant role in business operations. Paper remains a reliable medium for capturing, storing, and transferring information. Many companies still depend on copiers and printers—technologies refined over decades.

For businesses in Columbus, Ohio, understanding the distinctions between copiers and printers can help in making informed decisions that enhance productivity and efficiency. While these devices may appear similar, they serve different purposes and offer unique advantages. With years of experience at CRI Digital, our guide will delve into their differences and benefits, providing insights to help you choose the right device(s) for your needs.

What Are Copiers and Printers?

Printers: The Basics

Printers are devices designed to transfer digital information—text and images—from a computer or networked device onto paper. They are primarily used for producing documents such as reports, letters, and marketing materials. Printers can be further categorized into:

  • Inkjet Printers: Ideal for high-quality color printing, particularly for graphics and photographs. They use liquid ink sprayed through microscopic nozzles onto paper.
  • Laser Printers: Known for their speed and efficiency, especially in producing black-and-white text documents. They use toner—a fine powder fused to the paper by heat.

Copiers: The Multifunctional Workhorse

Copiers, often referred to as multifunction printers (MFPs), are versatile devices capable of performing various tasks beyond just printing. They can copy, scan, fax, and sometimes even email documents. This multifunctionality makes them a central hub in many office environments. Key features of copiers include:

  • Copying: Replicating existing paper documents.
  • Scanning: Digitizing documents for electronic storage or sharing.
  • Faxing: Sending documents via telephone lines.
  • Printing: Similar to standalone printers, but with additional features.

Our flagship product, the Epson WorkForce Enterprise AM-C4000 combines fast performance with low energy consumption. Made with the modern office in mind, the small footprint and modular design allow you to build your device to your exact requirements. And as if that wasn’t enough, the innovative technology makes installation and maintenance easy and stress-free.

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Key Differences Between Copiers and Printers


  • Printers: Primarily focus on printing documents from digital sources. They are straightforward devices designed for one primary task.
  • Copiers: Offer multiple functions, including copying, scanning, and faxing, in addition to printing. This makes them more versatile and suitable for various office tasks.

Size and Portability

  • Printers: Available in a range of sizes, from compact desktop models to larger office units. They are generally smaller and more portable than copiers.
  • Copiers: Typically larger due to their multifunctional capabilities. However, modern designs have produced more compact models that fit into smaller office spaces.

Usage Scenarios

  • Printers: Best suited for environments where the primary need is to produce printed documents from digital files. They are ideal for general office use, personal use, or specific tasks like printing photos or high-quality graphics.
  • Copiers: More appropriate for environments that require a combination of printing, copying, scanning, and faxing. They are essential in offices where document management and reproduction are frequent needs.

If your business is in need of a high volume printer, you should consider discussing your office needs with one of our specialists.

Benefits of Using Modern Copiers

Despite advancements in digital technology, copiers remain indispensable in many business settings. Here are some benefits they offer:

Enhanced Productivity

Modern copiers come equipped with features that streamline workflow and boost productivity. They enable quick and easy document reproduction, reducing the time spent on manual copying or scanning. Advanced models allow for automation of repetitive tasks, further enhancing efficiency.

Space Efficiency

In space-constrained offices, multifunction copiers can replace several standalone devices, such as printers, scanners, and fax machines. This consolidation frees up valuable office space and reduces clutter, contributing to a more organized and efficient work environment.

Cost Savings

While the initial investment in a modern copier may be higher than that for a standalone printer, the long-term savings can be significant. Copiers are designed for high-volume use and often come with cost-saving features such as energy-efficient modes and reduced consumable usage. Additionally, maintaining a single multifunction device is typically less costly than managing multiple machines.

Improved Document Management

Copiers with advanced document management capabilities can digitize and organize documents, making them easily accessible and searchable. This not only reduces the need for physical storage space but also enhances document security and collaboration.

Choosing the Right Copier for Your Columbus, Ohio Business

When selecting a copier, several factors should be considered to ensure it meets your business needs:

Standalone vs. Multifunction

Decide whether you need a dedicated copier or a multifunction device. Standalone copiers are ideal for high-volume copying tasks, while multifunction copiers offer versatility and can handle a variety of document-related tasks.

Inkjet vs. Laser

Consider the type of documents you produce. Laser copiers are excellent for high-speed black-and-white copying, while inkjet copiers are better suited for high-quality color reproductions.

Black-and-White vs. Color

Determine whether your business requires color copying. If you primarily produce text-heavy documents, a black-and-white copier may suffice. However, for marketing materials or documents that benefit from color, a color copier is essential.

New vs. Refurbished

Evaluate your budget and needs. New copiers come with the latest features and warranties but are more expensive. Refurbished models are cost-effective and often come with warranties, providing peace of mind while being budget-friendly.

Copy Speed and Volume

Assess your document production needs. Consider how many documents you produce daily and the required speed. A copier that meets both your speed and volume needs will ensure smooth operation and productivity.

Make the Right Decision With CRI Digital

Choosing the right copier for your business is crucial for maintaining efficiency and productivity. At CRI Digital, we understand the unique needs of businesses in Columbus, Ohio. Our team of experts can help you navigate the options and select the best copier for your specific requirements.

Enhance your office efficiency with a state-of-the-art copier from CRI Digital. Contact us today to speak with our specialists and find the perfect solution for your Columbus office. With CRI Digital, you can be confident that you’re choosing the best equipment to support your business needs.